Annual Meeting of Members
We look forward to welcoming you to the CFPC’s Annual Meeting of Members (AMM) on Wednesday, October 29, 2025 from 7:00pm to 8:30 pm (ET). Registration and agenda details will be shared by October 8, 2025.
In a decision dated August 28, 2024, the Deputy Director appointed under the Canada Not-for-profit Corporations Act (CNCA) authorized the CFPC to extend the time for calling each AMM for the financial years ending February 2024, February 2025, February 2026, February 2027, and February 2028, pursuant to subsection 160(2) of the CNCA (the “Exemption”). The members will be asked to support this authorization by passing a special resolution at each of its AMMs, for the duration of the Exemption.
Board director elections: The call for nominations is issued annually by February 1st. Learn more about the process.
Meeting norms: To make sure we have an efficiently run meeting that provides as much opportunity for member input as possible, the CFPC adopts a set of AMM meeting norms. Read the norms for 2024.
Member input for the AMM agenda: Member feedback is always encouraged. If you have questions or would like to get in touch with us about an idea you would like to propose, please contact us at [email protected] for an informal discussion. The deadline to propose inputs this year is Wednesday, June 11, 2025—please get in touch with us before this date.
Member questions during the AMM: The AMM is scheduled to take place for 1.5 hours. While efforts are made to allow time for general questions and answers at the end of the meeting, given the virtual format and the focus on providing adequate time for member input during debate, we may not have time to respond to everyone. We encourage you to submit your questions in advance if possible, or following the meeting, to [email protected].
Member-proposed motions: Members entitled to vote at the meeting are welcome to submit a proposal to be considered for inclusion on this year’s AMM agenda, provided they are received before Wednesday, June 11, 2025. Contact us at [email protected] to access the form and all relevant information to consider when drafting the motion.
Bylaw amendments: From time to time and when necessary, the CFPC, through amendments to its bylaws, may make certain changes, including to the way it operates, makes decisions, and conducts its business, among other things. For many reasons, including consistency and coherence, regulatory compliance, and understanding of the operational functioning of the organization, the CFPC itself is best positioned to propose such amendments. Where non-administrative bylaw amendments are contemplated that may have an impact on the membership (e.g., changes to the membership structure, voting classes, etc.), the CFPC will engage with members to confirm support before the amendments would be considered at an AMM. Despite the foregoing, if any voting members would like to propose an amendment to the bylaws, they are encouraged to contact us at [email protected], as early as possible, for an informal discussion. The required form should be submitted by Wednesday, June 11, 2025 (which you will receive when you reach out).
In a decision dated August 28, 2024, the Deputy Director appointed under the Canada Not-for-profit Corporations Act (CNCA) authorized the CFPC to extend the time for calling each AMM for the financial years ending February 2024, February 2025, February 2026, February 2027, and February 2028, pursuant to subsection 160(2) of the CNCA (the “Exemption”). The members will be asked to support this authorization by passing a special resolution at each of its AMMs, for the duration of the Exemption.
Board director elections: The call for nominations is issued annually by February 1st. Learn more about the process.
Meeting norms: To make sure we have an efficiently run meeting that provides as much opportunity for member input as possible, the CFPC adopts a set of AMM meeting norms. Read the norms for 2024.
Member input for the AMM agenda: Member feedback is always encouraged. If you have questions or would like to get in touch with us about an idea you would like to propose, please contact us at [email protected] for an informal discussion. The deadline to propose inputs this year is Wednesday, June 11, 2025—please get in touch with us before this date.
Member questions during the AMM: The AMM is scheduled to take place for 1.5 hours. While efforts are made to allow time for general questions and answers at the end of the meeting, given the virtual format and the focus on providing adequate time for member input during debate, we may not have time to respond to everyone. We encourage you to submit your questions in advance if possible, or following the meeting, to [email protected].
Member-proposed motions: Members entitled to vote at the meeting are welcome to submit a proposal to be considered for inclusion on this year’s AMM agenda, provided they are received before Wednesday, June 11, 2025. Contact us at [email protected] to access the form and all relevant information to consider when drafting the motion.
Bylaw amendments: From time to time and when necessary, the CFPC, through amendments to its bylaws, may make certain changes, including to the way it operates, makes decisions, and conducts its business, among other things. For many reasons, including consistency and coherence, regulatory compliance, and understanding of the operational functioning of the organization, the CFPC itself is best positioned to propose such amendments. Where non-administrative bylaw amendments are contemplated that may have an impact on the membership (e.g., changes to the membership structure, voting classes, etc.), the CFPC will engage with members to confirm support before the amendments would be considered at an AMM. Despite the foregoing, if any voting members would like to propose an amendment to the bylaws, they are encouraged to contact us at [email protected], as early as possible, for an informal discussion. The required form should be submitted by Wednesday, June 11, 2025 (which you will receive when you reach out).
Past Meetings
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Wednesday, October 30, 2024 | 7:00 p.m. to 8:30 p.m. (ET)
Access the meeting agenda.
Financial statements: The CFPC’s fiscal year ended February 29, 2024, and in keeping with Paragraph 172 (1) of the NFP Act, the year-end statements were posted within 6-months of year-end. Additionally, the six-month statements (representing the most recent quarter for the particular ongoing financial year) were posted as of October 7. They are also linked within the 2024 AMM agenda, posted and circulated to members on October 9.Watch the full AMM recording
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Wednesday, November 1, 2023 | 7:00 p.m. to 8:30 p.m. (ET)
View the Poll Results from the 2023 AMM.
Read an update from your Board regarding the 2023 AMM.Watch the full AMM recording
Dr. Christie Newton presidingAgenda
Presenter
1. Call to Order & Land Acknowledgement Supporting documentation: View the meeting norms.C. Newton 2. 2022–2023 Memorial Roll of CFPC membersSupporting documentation: View the memorial roll.C. Newton 3. Minutes of previous AMM
Supporting documentation: View the minutes of the 2022 AMM.
Decision (by ordinary resolution): THAT the minutes of the CFPC annual meeting of members held virtually on November 2, 2022, be approved.C. Newton 4. Report of the President and Chair of the Board Supporting documentation:- view the CFPC annual report; and
- attend the State of the College Address at FMF at 8:30 a.m. (ET) on Thursday, November 9th at the Palais des congrès de Montréal, room 517CD.
C. Newton 5. Report of the Executive Director and CEO Supporting documentation: None, report provided verbally.N. Fowler 6. Report from the Honorary Secretary-Treasurer Supporting documentation: View the report of the Secretary-Treasurer.
a) Audited Financial Statements for the Year Ended February 28, 2023Supporting documentation: View the financial statements.
b) 2024–2025 Member FeesSupporting documentation: View the briefing note.Decision (by ordinary resolution): THAT member fees be increased by 7%, and rounded up to the nearest $5 increment, as of 1st July 2024.C. Bernard/
T. Maguire-Garber7. Report of the Nominating Committee Supporting documentation: None, Board director election results are announced during the meeting.D. Cutts 8. Member Recognition Supporting documentation: None, accomplishments will be shared during the meeting.C. Newton 9. Member-Proposed Motions Regarding Organizational Transparency and Decision Rationale The CFPC Board does not support these motions and recommends a vote AGAINST motions 9a, 9b, 9c, and 9d. Read more here.
Supporting documentation: View the briefing note package.
Decision (by ordinary resolution): Members to consider the four (4) member-proposed motions.C. Newton
P. Dhillon10. Question and Answer Period Supporting documentation: None. Members are encouraged to bring forward questions to elected leaders and senior staff at this time. Members with outstanding questions following the close of the AMM are encouraged to communicate with Sarah Scott at [email protected].M. Green 11. Closing C. Newton -
Wednesday, November 2, 2022 | 7:00 p.m. to 8:30 p.m. (ET)
Watch the full AMM recording
