The Nominating Committee, which oversees the nomination and election process on behalf of the Board, consists of six College of Family Physicians of Canada (CFPC) members, including at least one Board Director.
The Nominating Committee approaches the vacancies as follows:
The President-Elect nominee is typically the current Secretary-Treasurer, provided that the individual holding this position is supported by the Nominating Committee and the Board and the individual is interested in the President-Elect position.
The Secretary-Treasurer nominee is recommended by the Nominating Committee from among the Directors-at-Large. The nominee may be at any point in their Director-at-Large term when nominated. If the Nominating Committee does not feel that any of the sitting Directors-at-Large can be recommended for the Secretary-Treasurer position in a given year, a nominee will be sought from among the membership.
Important factors in this determination include that the Secretary-Treasurer position is essentially a step in the direction of preparing for the role of President. In moving from the previous 40-member Board in 2015 to the current smaller, skills-based Board of 12 members, an important feature in the election process that was retained was the opportunity for succession planning. Individuals ascending to the presidency need time to properly prepare for this responsibility both in terms of acquiring the required knowledge and making arrangements to cover their practices and family responsibilities during the presidential year. Another ongoing consideration is ensuring that the President position is filled by individuals from different jurisdictions. While there is no policy relating to a required rotation, this is something the Nominating Committee considers.
The Director-at-Large nominees come from two sources. One is a recommendation from the Board and Nominating Committee that a current Director-at-Large who is finishing their first term on the Board, be elected to serve for a second term. The second source is through the Nominating Committee’s Call for Applications to all members. The Call for Applications is circulated in February and the CFPC welcomes applications from all members while indicating that preference will be given to members who meet particular criteria to ensure a Board with a balance of skills and experience that also reflects the diversity of the profession. The Nominating Committee and the Board annually review any gaps on the Board to inform these priorities/preferences. The Nominating Committee reviews all the applications, conducts interviews with some applicants, and puts forward strong nominees it feels are suitable for the role. If only one such nominee is identified, then only one nominee will be put forward for voting. The Board approves the nominees forwarded for voting.
The Nominating Committee shares information about nominees with members by early September.
- Rationale for the nomination from the Nominating Committee
- Nominee’s responses to:
- How I will resonate with members from across our country and at all stages of practice
- What I will bring to the CFPC Board of Directors
- Short video introduction (up to two minutes)
- Nominee’s written description of themselves for members (up to 1,000 words)
- Conflict of interest declaration and plans for mitigation, if elected
During this feedback phase we ask members to review the information carefully. If you feel the nominees are not qualified, there is an opportunity for you to indicate that you wish to be added or have another member willing to stand for election be added to the final list of nominees for the Director-at-Large vacancy. Members who come forward at this stage will be given a deadline to provide the same information that the other nominees provided: application form, resumé, reference letters from two CFPC members, the items outlined in bullets 2 to 6 above, a written response (up to 500 words) to be shared with members outlining a compelling argument for why you are a better fit to serve on the CFPC Board than all other nominees, and why you are coming forward now.